Academic Standing refers to a student’s grade point average, and determines whether students are eligible for positive results such as scholarships and graduation or negative consequences such as academic probation and academic suspension.
Washburn Tech Academic Probation and Reinstatement Policy
A student who has a cumulative GPA or 2.0 or higher shall be considered in Good Standing.
Academic Warning is used to indicate that a Washburn Tech student is not meeting requirements for good academic standing. A student is placed on academic warning when his/her cumulative grade point average (GPA) falls below a 2.0 for the first time while attending Washburn Tech. Academic Warning carries across all programs at Washburn Tech, and does not reset if a student changes program.
A student on Academic Warning can continue to enroll at Washburn Tech. Students on Academic Warning are encouraged to communicate often with their Program Navigator/Advisor located in the Student Services Office. For high school students, the high school will be notified of the student’s Academic Warning status. Post-secondary students placed on academic warning may continue to be eligible for federal financial aid. The Financial Aid Office calculates Satisfactory Academic Progress (SAP) separate from Academic Standing.
A student can be on Academic Warning only one time – subsequent low GPA problems may result in Academic Probation or Academic Suspension.
An undergraduate student on Academic Warning who does not achieve a 2.0 GPA for the semester and does not obtain a cumulative Washburn Tech GPA of 2.0 will be placed on Academic Probation for the next semester they attend. If there is a gap in attendance between a student being place on Academic Warning, and returning to Tech, the status of Academic Warning will stand from the last semester of attendance. A student on Academic Probation may remain eligible for federal financial aid. The Financial Aid Office calculates Satisfactory Academic Progress (SAP) separate from Academic Standing. A student who earns a 2.0 GPA for the semester but does not have a 2.0 cumulative GPA will remain on Academic Warning.
Students who are placed on probation rather than being suspended by the Student Services Office are subject to any of or all of the following:
- Semester course registration revisions to promote success
- Mid-term grade checks and class attendance checks
- Counseling and possible required follow-up meeting with your Program Navigator/Advisor
- High School students: Your high school is notified of your status and may take further action.
- Academic coaching meetings
Students who remain on Academic Probation after one term and are failing to make satisfactory progress toward a certificate can face Academic Suspension.
Students who return to Academic Probation after being on Good Standing also can face Academic Suspension.
Students who remain on Academic Probation after one term and are failing to make satisfactory progress toward a certificate can face Academic Suspension. A student with a current status of Academic Probation who does have a semester 2.0 GPA or a cumulative 2.0 GPA may be placed on Academic Suspension.
A grade of incomplete will not affect the GPA for the semester in which it is received. The awarded grade will affect the GPA for the subsequent semester.
Students placed on suspension may be subject to the following:
- Academic Suspension requires that a student sit out for at least a semester.*
*The summer session does not count as a full semester.
Students who face Academic Suspension may complete an appeal for reinstatement form through the Student Services Office. The Academic Probation and Reinstatement committee will review the appeal and the Assistant Dean & Director of Student Services will notify students as to the results of the appeal.
Appeal for Reconsideration of Suspension:
- Students whose GPA falls below that level may request reconsideration if there were extenuating circumstances beyond their control which prevented them from attaining the required academic standards.
- If any appeals for reconsideration of suspension are received, a meeting of the Academic Probation and Reinstatement committee will be convened to hear those appeals.
- In order to appeal a suspension, the student must complete an Appeal for Reconsideration of Academic Suspension form two (2) weeks prior to the beginning of the semester/session in which the student wants to enroll.
- The student will need to have a plan for how they will succeed academically going forward.
- The student is strongly encouraged to contact the Student Services Office to talk with an advisor PRIOR to submitting an Appeal for Reconsideration of Academic Suspension form.
- After a student has come off of Academic Suspension, they will remain on Academic Probation until their cumulative GPA reaches a 2.0 or higher.
- After a student has been suspended and reinstated multiple times, automatic reinstatement after sitting out a semester is no longer an option. Instead, a student must have an interview with the Academic Probation and Reinstatement committee.
A student returns to Good Academic Standing when their cumulative GPA reaches a 2.0 or higher.